How the all-new Booking Diary gives administrators effortless control over every space, across every location, all from a single screen.
If you manage meeting rooms, desks, or shared spaces across an organization, you know the feeling. Too many clicks to find a free room. Scrolling endlessly through a list of resources to find the floor you need. Reapplying the same filters every morning because nothing is saved. Losing your place in the diary the moment you scroll down.
The all-new Korbyt Booking Diary was built to fix all of that and then go far beyond. It puts your entire workplace estate on a single, modern, always-responsive canvas that works the way you think, remembers your preferences, and gives you everything you need without ever leaving the screen.
One Screen. Every Space. Every Location.
The biggest shift in the new diary isn’t just how it looks, it’s how much it can show you at once. Administrators can now see all their spaces across multiple floors, buildings, and even different properties, all in one unified scrollable view. No jumping between sites. No switching tabs. No separate reports to cross-reference.
The redesigned header row keeps Property name, local timezone, and time slot all visible together so it’s always clear which building you’re looking at, in which timezone, at what time. And when your estate spans global offices, that single line of context eliminates the guesswork entirely.
“I manage 14 floors across 3 buildings. With the old diary, that meant constant context-switching. The new view shows me everything in one scroll.”
Freeze Panes: The Scroll Problem, Permanently Solved
The time header now stays locked in place as you scroll down through hundreds of resources. Administrators working with large estates, dozens of floors, hundreds of spaces, can scroll freely without ever losing sight of the time axis. It sounds simple. It changes everything about how you use the diary day-to-day.
Your Diary, Your Way!!! Every Administrator’s View is Personal
No two administrators manage the same spaces. A front-of-house coordinator in Amsterdam cares about entirely different floors than an IT manager in Sydney. The new diary understands this and gives every user a view that’s tailored to how they actually work.
Save Your Favorite Spaces & Filter Combinations
The new filter panel lets you favorite the spaces and floor combinations you use most. Save a custom filter preset, say, London, Floor 2, All Meeting Rooms & Desks’ and it’s there every morning with one click. No more re-applying the same criteria from scratch each day.
These preferences are per user. Each person on your team keeps their own saved view, entirely independent of what their colleagues have configured. The diary adapts to the person using it. t.
My Bookings: Your Meetings, Instantly Highlighted
A single click filters the entire diary to show only the bookings you own, the rooms you’ve reserved, the desks you’ve organized for others, the recurring meetings you’re responsible for. Toggle back to Home and the full organizational view returns instantly. There’s no faster way to manage your own schedule across a complex estate. eedback.
From ‘Is It Free?’ to ‘It’s Booked’ – In Seconds
The most common thing an administrator does in the diary is book a space. The new diary was designed so that every part of that journey is faster and more satisfying, fewer clicks, cleaner flows, and no disruptive popups pulling you away from the view you were in.
Quick Book: Click the Slot, Create the Meeting
See a free slot? Click it. The Quick Book panel opens immediately, right there on the diary. Enter the meeting details and confirm without ever leaving the page. For administrators who create dozens of bookings a day, this alone transforms the pace of their work.
Every Action, One Click Away
The ellipsis menu on every booking card opens a context panel with every action available: Copy, Move, Recur, Cancel, Booking Summary etc. No navigating to a separate screen. No hunting through menus. The diary stays in focus, always.
Booking Summary: Everything at a Glance, Nothing in the Way
Click any booking and an inline summary panel slides open alongside the diary showing the full meeting details, attendees, resource configuration, and collaboration platform in use. No popup window. No page navigation. Just the detail you need, exactly where you are.
Every Booking Card Tells the Full Story
In the old diary, a booking was a colored block with a name. In the new diary, each card is a rich, information-dense tile that tells you exactly what’s happening in that room without you needing to click into it.
At a glance, every card communicates:
- Collaboration platform in use – Microsoft Teams, Zoom, or Webex icon appears directly on the card. Your AV team always knows what’s running in each room
- Private or locked meetings – Clear iconography so administrators have full transparency without compromising confidentiality
- Combo Room awareness – A visual badge flags any resource that’s part of a combinable space. No separate configuration screen needed
- Resource visually displayed – Photos of your actual spaces sit alongside room names, so users recognize the boardroom from the quiet pod at a glance.
Deploy When You’re Ready. Roll Out at Your Own Pace.
The new diary is available from V9.9 and delivered behind a feature flag. That means you control the timeline entirely. Run a pilot with a single team, gather feedback, then expand to the whole organization.
During transition, both the classic and new diary can run simultaneously. When you’re ready to make the switch permanent, it’s a single toggle in Administration > Settings.
“We piloted the new diary with our facilities team first. By the time we rolled it out company-wide, they’d already become champions for it.”
What Changes for Your Team
| What you do today | What the new diary makes possible |
| Switch seamlessly between locations across multiple tabs | See all your spaces, every floor, every building in one scrollable, unified view. |
| Reapply the same filters from scratch every day | Save your favorite filter combinations and open them in a single click. |
| Scroll up to check what time slot you’re on | The time header stays frozen, always visible, no matter how far you scroll. |
| Navigate to another page to copy or move a booking | One-click context menu: Copy, Move, Recur, Cancel without leaving the diary. |
| Click into a booking to see its details | One click opens an inline summary panel, no popup, no page change. |
| Search for a free space and then leave to book it | Quick Book from any empty slot, open, fill in, confirm. Done. |
| Identify meeting type by name alone | Color-coded cards make meeting types instantly readable across the whole day. |
| Find your own bookings buried in the general view | My Bookings toggle shows only yours and switches back with one click. |
See It For Yourself
The new Korbyt Booking Diary is available now in V9.9. Whether you’re an existing customer ready to upgrade or exploring enterprise booking platforms for the first time, we’d love to show you what your workplace can look like.
