The distinction between in-person and remote collaboration is becoming increasingly blurred. Organizations are striving to create meeting environments where virtual attendees are as engaged and integrated as those physically present. Achieving this seamless integration is essential for fostering inclusivity, enhancing productivity, and ensuring efficient use of resources.
Removing Barriers Between Remote and In-Office Employees
One of the primary challenges in hybrid meetings is making sure that virtual attendees feel as connected and involved as their in-room counterparts. Traditional meeting setups often fall short in providing equal participation opportunities, leading to feelings of exclusion among remote participants. Additionally, managing the logistics of such meetingsโlike distinguishing between in-room and virtual attendees for planning and resource allocationโcan be cumbersome without the right tools.
Make Every Seat at the Table CountโEven the Virtual Ones
Korbyt addresses these challenges with its innovative virtual attendee feature within the Korbyt Booking platform. This functionality is designed to seamlessly integrate virtual participants into meetings, ensuring they are clearly identified and accounted for during the booking process. By differentiating between in-room and remote attendees, organizations can plan more effectively, allocate resources efficiently, and foster a collaborative environment that values every participant’s contribution.
The Smart Way to Manage Virtual Attendees in Hybrid Meetings
- Integrated Booking System: Korbyt Bookit offers a unified interface accessible via the web and as a Microsoft Outlook plugin, allowing users to schedule meetings effortlessly. During the booking process, organizers can add both internal and external attendees and specify their participation modeโwhether in-person or virtual. This distinction is crucial for accurate meeting planning and resource management.ย
- Automatic Attendee Validation: To streamline the booking process, Korbyt Booking includes a validation system that automatically checks the primary property assigned to each internal attendee. If an attendee’s primary property matches the booked space, they are assigned to the room. If not, they are marked as virtual by default. Organizers retain the flexibility to manually adjust these settings as needed for accurate representation of all participants.ย
- Collaboration Platform Integration: Recognizing the diverse range of tools organizations use, Korbyt Booking integrates seamlessly with popular collaboration platforms such as Zoom, Microsoft Teams, and Webex. This integration allows meeting organizers to select their preferred platform during the booking process, creating a cohesive experience for all attendees.ย
How to Enable Virtual Attendees in Korbyt Bookit
To effectively incorporate virtual attendees into your meetings using Korbyt Booking, follow these steps:
- Log In to Korbyt Bookit: Access the platform through the web interface or the Outlook plugin.ย
- Initiate a New Booking: Use the Search Panel to specify the criteria for the required space, such as capacity, location, and available amenities.ย
- Select the Desired Space: Review the list of available spaces that meet your criteria and choose the most suitable one.ย
- Add Attendees: Input the names of internal attendees or create entries for external participants. For each attendee, indicate whether they will attend in person or virtually. The system will automatically validate internal attendees’ primary properties to assign them correctly.ย
- Choose a Collaboration Platform: From the Collaboration dropdown menu, select the platform (Zoom, Teams, Webex) that will be used for the meeting.ย
- Finalize Booking Details: Add any necessary services or equipment, provide additional notes, and confirm the booking by clicking the “Book” button.ย
By following these steps, you can ensure that all participants, regardless of their location, feel included during your meetings.
Donโt Let Virtual Attendees Get Left Behind
Integrating virtual attendees seamlessly into meetings is no longer a luxury but a necessity in hybrid work environments. The option to add virtual attendees within the Korbyt Bookit platform offers a comprehensive solution to this challenge. By clearly distinguishing between in-room and remote participants, automating attendee validation, and integrating with leading collaboration tools, Korbyt empowers organizations to create inclusive and efficient meeting experiences.
Explore the capabilities of Korbyt Booking to transform your hybrid meetings and ensure every voice is heard.
