Launching at ISE 2026
Imagine if every employee had a personal concierge—one that books a desk in seconds rather than minutes, working for them instead of adding to their workload.
That is the vision behind ConciergeAI. Launching at ISE, this solution is set to increase productivity. It isn’t just a tool. It’s a easy to use tool designed to streamline your organization’s daily operations.
The Real Problem: Workspace Friction Is Killing Productivity
While modern workplaces are increasingly dynamic, the growing complexity of managing spaces and schedules often acts as a bottleneck for productivity. Teams frequently struggle to quickly locate and secure the right desk or conference room. This friction leaves employees distracted and time-constrained, pulling their focus away from high-value work. Every day on average, employees face the same persistent frustrations:
- 12+ minutes wasted searching for and booking workspaces
- 4–6 clicks required just to reserve a desk or meeting room
- Multiple app switches that break focus and stall momentum
- Suboptimal spaces booked because finding the right one takes too long
- Last-minute scrambles when someone forgets to book ahead
Meanwhile, facilities teams lack visibility into space utilization, struggle to optimize layouts, and field endless “Can you book me a room?” interruptions.
This isn’t a talent issue. It’s workplace friction and Korbyt ConciergeAI solves it.
Introducing Korbyt ConciergeAI: AI That Actually Gets Work Done
Most workplace AI stops at giving answers. Korbyt Concierge goes straight to done. ConciergeAI simplifies workplace management with a conversational interface, letting employees book spaces, request services, and manage resources effortlessly. Need a meeting room or supplies? Just ask, and it’s done. ConciergeAI streamlines tasks, driving productivity and efficiency.
It’s more than a chatbot—it’s your always-on workspace assistant, designed to:
- Book desks, rooms, and parking in seconds using natural language
- Remember preferences so your team always gets their favorite spaces
- Coordinate team bookings for efficient hybrid collaboration
- Send proactive reminders so no one misses check-ins or loses reservations
- Reduce booking time by 75%, cutting it from minutes to secondsminutes to seconds
Think of ConciergeAI as the invisible teammate who eliminates workspace busywork before it ever hits your team’s calendar. ConciergeAI simplifies workspace reservations with a natural-language interface, enabling teams to book desks, rooms, and parking in seconds. It remembers preferences for a personalized experience, enhance employee satisfaction, and streamlines coordination for hybrid work models.
What Makes Korbyt ConciergeAI Different?
Korbyt ConciergeAI stands apart with its unique ability to simplify workspace management through a powerful combination of features. It uses a natural language interface, allowing employees to book resources by simply typing or speaking their requests. The AI assistant remembers individual preferences, delivering a personalized and efficient experience every time. By streamlining these administrative tasks, ConciergeAI improves employee satisfaction and frees up valuable time for more critical work. Below are 4 of the key benefits of ConciergeAI:
1. It Knows Your Workspace Deeply
ConciergeAI isn’t just generic AI tacked onto your system. Built on Korbyt’s workspace intelligence, it understands:
- Your preferences: Floor plans, room configurations, and desk layouts
- Your needs: Spaces with AV, privacy features, or collaboration tools
- Your team: Proximity, calendar patterns, and individual preferences
- Your requirements: Every business rule, booking policy, and access permission
2. It’s Proactive, Not Reactive
Traditional booking tools wait for you to remember. ConciergeAI anticipates:
- Morning snapshots: “You’re set as In Office today, but don’t have a desk booked. Want your usual spot?”
- Team coordination: “Three of your teammates are in tomorrow. Should I book you nearby?”
- Smart reminders: “Your Room A booking starts in 15 minutes. Ready to check in?”
3. It Works Everywhere You Do
Enjoy one consistent AI-powered booking experience across platforms:
- Korbyt Mobile App (iOS and Android)
- Korbyt Booking Web Portal
- Microsoft O365 (Outlook & Teams integration)
- BookIT Plugin
No matter where your team works, ConciergeAI is there.
4. It’s Built for Enterprise Trust
- SOC 2 Type II compliant with enterprise-grade security
- GDPR-ready with explicit consent and minimal data collection
- Role-based permissions respecting your organization’s structure
- Audit trails for every booking action
- Clear previews before any changes are made
ConciergeAI combines cutting-edge integration capabilities to support secure, reliable workplace operations. Its robust features ensure seamless bookings, data protection, and clear accountability for organizations of all sizes. All while delivering a great employee experience.
The Business Impact: Real Numbers That Matter
To truly understand the value of ConciergeAI, look beyond the features and focus on measurable outcomes. The tool dramatically improves how teams spend their time; scheduling resources or getting critical tasks done. ConciergeAI optimizes resource allocation and streamlines your daily workflows. The following data points highlight the tangible impact ConciergeAI delivers to your organization:
For Your Employees
- 75% reduction in time spent booking (minutes to seconds)
- 90% booking completion rate when using ConciergeAI
- Zero app-switching for most workspace tasks
- 60% fewer interruptions for admins managing bookings
For Your Organization
- 20–30% improvement in space utilization
- 30% reduction in booking-related support tickets
For Facilities Teams
- Real-time visibility into space usage patterns
- Data-driven insights for office planning
- Automated compliance with booking policies
- Reduced administrative overhead
ConciergeAI provides significant benefits for employees, facilities teams, and the entire organization. It streamlines workspace management by improving efficiency, reducing administrative tasks, and providing data-driven insights to optimize your office space. A win for your whole organization.
The Rollout: Designed for Success
ConciergeAI is launching through a phased rollout that prioritizes early impact and ongoing refinement. Each stage is informed by real-world use and feedback, helping shape the platform as workplace needs evolve. This approach ensures steady progress, practical improvements, and long-term value. Explore the rollout phases below.
Phase 1 (Launching at ISE): Personal Booking Assistant
- Book desks and rooms with natural language
- One-click rebooking from previous preferences
Phase 2 (Q2 2026) Personal Booking Assistant GA
- Modify, and cancel desks and rooms with natural language
- “Find me a desk near [teammate]” functionality
- Check-in and check-out reminders
Phase 3 (Q3 2026): Calendar & Collaboration Intelligence
- Microsoft Graph integration for smart suggestions
- Auto-sync with calendar invites
- Collaboration-enabled room booking (Zoom, Teams, Webex)
- Back-to-back meeting optimization
Phase 4 (Q4 2026): Team Coordination
- Set and view team working status
- Suggest optimal team days based on calendars
- Coordinate group bookings automatically
- AI-powered workspace recommendations
Phase 5: Full Workplace Orchestration
- Visitor management via chat
- Service booking (catering, AV, equipment)
- Reverse hoteling and automated workflows
This roadmap outlines a strategic plan to progressively enhance workplace coordination and efficiency through smart, AI-driven solutions. Each phase introduces targeted features designed to optimize team scheduling, resource management, and overall employee experience.
ConciergeAI transforms workplace management from a manual burden into a strategic advantage. By automating complex workflows and providing actionable insights, the platform allows teams to reclaim their time and focus on high-impact collaboration.
Korbyt ConciergeAI represents a fundamental shift in how teams experience workplace collaboration:
- From manual booking to instant execution
- From tool-switching to unified intelligence
- From reactive space management to proactive optimization
- From workplace friction to workplace flow
With Korbyt ConciergeAI, organizations can transform their workplace dynamics, fostering efficient collaboration and maximizing productivity. It’s not just about keeping up with modern demands—it’s about setting the standard for what the future of work looks like.
Korbyt ConciergeAI: Where your workspace finally works as hard as your team does.
See it in action: Book a demo today.
